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How to Write a Terrific Tagline [Free Tool]

A man typing in his laptop

Wondering how to write a tagline that truly communicates your value?

Taglines are words that accompany your business name.

But they’re so much more. Especially if you know how to write a tagline using the 5-step process I spell out here.

Here on this site, the tagline is, “I teach people how to build online businesses they love.”

A tagline can be a powerful marketing asset if you know how to craft it. This article shows you how to write a tagline that attracts your ideal customers!

Taglines are tricky to write — especially when you’re creating one for your own business.

It’s a question online business builders tackle in my BIG League member program.

And so … they begin working on ideas for taglines.

But they’re not professional copywriters. Plus, they’re so close to their business they can’t see it objectively — like an outsider would.

Writing a tagline can be a struggle — but it’s worth the effort.

When you know how to write a tagline, it becomes like a little salesperson who proclaims what’s best about what you do. So why do so many companies either not utilize them, or simply get them wrong?

Not enough attention has been paid to the humble tagline — I’m here to remedy that.

Let’s talk about how to write a tagline all by yourself — no copywriter needed.

We’ll go through the steps I follow when I’m working with a client to craft one for their business so that you know how to write a tagline, too.

I’ll give you a free tool I developed that makes it easy — no sign up required. I’ll walk you through exactly how to use the tool.

By the time you go through this short (fun!) exercise, you’ll not only know how to write a tagline — you’ll have written a tagline you can be proud of.

Related: How to Choose a Business Name You’ll Love Today, Tomorrow, and 5 Years from Now

Related: Branding 101: 7 Business Name Traps to Avoid

Related: A Step-by-Step Guide to Creating Product Names Your Customers Will Love

Step 1: How to write a tagline that’s easy to remember

The most important rule is that your tagline should be short and it should be clear.

Every time I work with a client to create their tagline, I use the same, tired joke:

“Your tagline should be short and clear enough that if it’s on a billboard, people won’t drive off the road trying to read it.”

This means your tagline should be no more than seven or eight words, and you should pick words that are crystal clear. If your business name is long, keep your tagline even shorter.

Step 2: How to complete your business information with a well-written tagline

There are two ways to “complete your business information” with your tagline. It all starts when you take a close look at your business name and identify its strengths and weaknesses.

Example 1: Your business name doesn’t explain what you offer

How to write a tagline if your business name doesn’t clearly say exactly what your business does?

If this is your situation, your tagline should complete the information.

If your company is called “Jones & Smith, Inc.,” and you manufacture doll house furniture, write a tagline that explains exactly what you offer.

In this case, you could write one like this:

A close up of a sign with a tagline

Since your company name doesn’t explain what you do, your tagline completes the information.

Example 2: Your business name explains what you offer

On the other hand, if your name states exactly what you offer, your tagline can complement it by stating the benefit of your product or service.

Let’s use the same company and change the name:

Business Name

Adding “Fine Furniture for Tiny Homes” would be re-stating the information conveyed in the company name.

How to write a tagline when your business name states exactly what you offer?

Use your tagline too communicate the benefit of what you do.

Example of how to write a tagline that focuses on the benefits your business provides

This is a powerful combination! The business name is clear and the tagline explains an important benefit.

Step 3: Brainstorm a list of specific words

Take a piece of paper or use the simple (free!) spreadsheet I created for you.

A screenshot of a spreadsheet that shows you how to write a tagline in 5 simple steps
This free spreadsheet will walk you through how to write a tagline for your business using the same prompts you’ll read about on this page. Click the image to make a copy and get started!

Click to make a copy of the spreadsheet in Google Sheets so you can use it yourself:

Use the spreadsheet columns or simply draw three columns on your paper.

Column 1: Exactly who you help

Describe your ideal customer in positive terms — “new moms,” “retirees,” “smart crafters,” “ambitious business owners,” etc.

Add as many terms as you can come up with — be creative!

Column 2: Exactly how you help them

Describe what your business sells — the product or service you offer.

Be sure to use clear terms anyone can understand — avoid jargon at all costs!

Column 3: The transformation your customers experience

Describe the transformation your customer experiences once they buy your product or service.

Need help?

Try starting with “so they can ___” (and fill in the blank).

Or read on to learn about the “magic question” you can ask.

Step 4: Ask the “magic question”

There’s a “magic question” you can ask to help you pinpoint the most important benefit to include in your tagline:

“And that’s good because … ?”

Use this question to help you discover the benefit your tagline should state.

To find the benefit, ask (and answer) the question above.

Keep asking, and keep answering until you run out of answers. (This is an important marketing exercise that I wrote an entire post about).

If we go back to our example, here’s how the brainstorming might go:

Q: What benefit does our product offer?
It provides high-quality furniture for doll houses.

Q: And that’s good because…?
It allows children to play with the furniture for many years without worrying about breaking it.

Q: And that’s good because…?
A. Those children will grow up, and they can pass the doll furniture on to their own children.

Q: And that’s good because…?
A. The furniture will live on beyond the buyer’s life.

Q: And that’s good because…?
A. Well, because immortality is always good.

You get the idea: keep answering the question “and that’s good because?” until you can’t answer it any more.

You’ll end up with benefits that get to the heart of what will motivate your customers. That core motivation is what you should reference in your tagline.

Step 5: Write lots of tagline ideas and test them out

The final step is to combine the words from the first three columns into as many options as possible.

Aim for no more than 7-8 words total — remember, we want people to read it and grasp the meaning in a single glance.

The final test?

Pair your favorite taglines with your business name.

  • Take them in with your eyes. How do they look together?
  • Read them aloud. How do they sound?

The next step is to share them with people who represent your ideal customer.

Do they understand what you do and why it matters?

Keep going until you have a short, meaningful tagline that conveys the true value your business delivers.

How to write a tagline that adapts to your business

You know what’s great about taglines that no one seems to talk about?

A well-written tagline offers you fantastic flexibility.

Your business name has to be registered with the authorities, and is in all your legal documents, your web site URL, your signage and more. If you decide to change your name, it’s a real hassle.

Taglines aren’t as permanent.

You can create a new one for your business pretty easily. If your company changes direction, or you add to the services or products you offer, you can simply re-write or add to your existing tagline.

Taglines are terrific vehicles for communicating your business’s value.

You can use them when you create a simple logo as I share in this article, Why a Fancy Logo is a Waste of Time and Money (and What You Need Instead).

Here’s how to write a tagline you’ll love to use

Step 1: Write a tagline that’s easy to remember. Keep it short so your ideal customer grasps the meaning in a single glance.

Step 2: Complete your business information with a well-written tagline. If your business name doesn’t say exactly what you offer, be sure to explain that in your tagline. If it does, use your tagline to emphasize the transformation you deliver.

Step 3: Brainstorm a list of specific words. Use the prompts in this article to come up with a long list of words you can use to describe who you help and how you help them.

Step 4: Ask the “magic question.” Take a moment to step back and ask, “And that’s good because … ?” Your answer will help clarify what to emphasize when you describe how your customers benefit from what you do.

Step 5: Write lots of tagline ideas and test them out. Using the words and phrases you came up with in the first three columns, write out different combinations you could try as a tagline. Test these with people who represent your ideal customer. Are they clear and easy to understand? Are they memorable?

Follow these steps and you’ll have a great tagline for your business!

Note: This post was originally published on April 14, 2010 and has been updated with the latest guidance.

Pamela Wilson

Pamela Wilson is the Chief Marketing Officer at DCS. She’s the creator of the Offer Accelerator Program. Learn more about Pamela’s content marketing books, and read reviews of the tools used to run this site.
Pamela Wilson coaches people in midlife to build profitable online businesses
I’m Pamela Wilson

In 2010, at the age of 45, I started this site and grew it into a business that offers freedom, flexibility — and consistent revenue.


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